Portfolio
PROJECT HIGHLIGHT: COORDINATION & FLOW MANAGEMENT
We specialize in seamless event execution through detailed planning and expert coordination support.
Every celebration deserves flawless execution. Our Planning & Coordination service ensures all elements come together effortlessly. From the very first consultation, we handle timelines, vendors, logistics, and layouts. We act as the point of contact for everyone involved, keeping communication smooth and the schedule intact. Whether you’re planning a wedding, private party, or styled shoot, our role is to ensure you’re relaxed while every detail is handled behind the scenes.
We bring a structured yet flexible approach to managing your event. A few weeks before the big day, we step in to finalize remaining tasks, identify potential issues, and fill any gaps. We coordinate with stylists, photographers, florists, and venues to align everyone with your vision. We confirm arrival times, oversee setup and teardown, and stay available on-site to manage last-minute changes. This ensures the day runs as planned without any stress on your part.
Hiring a coordinator gives you peace of mind. Instead of handling everything on your own, you gain a partner who protects your time and energy. We solve problems before they arise, giving you space to breathe, enjoy, and be fully present. Let us handle the logistics while you focus on creating memories. That’s the Zeaflora difference.
FAQs
We recommend booking 2 to 3 months before your event. This allows time for planning and adjustments.
However, if your event is approaching soon, we’ll still try our best to assist, depending on availability.
By booking early, you’ll enjoy smoother coordination and less stress overall.
Yes, because a venue coordinator focuses only on venue-related tasks.
In contrast, we manage everything around your event — including your vendors, timeline, and special details.
That way, you’ll have one team looking after your overall experience.
We supervise vendor arrivals, ensure your timeline runs on schedule, and handle all last-minute issues.
In addition, we stay on-site to solve problems before they escalate.
That way, you can enjoy your moment while we manage the moving parts.
Of course! We’re happy to work with the vendors you’ve already booked.
Just let us know who they are — we’ll handle the coordination and keep communication smooth.
That way, everything aligns with your expectations.
